Non-Member

Advertising Rates* — Final Programme [US Dollars]

* Publication prints in two spot colors. Trim size is 8.375 x 10.875 inches Margins are .5 inch all around. Add .125 inch on all sides for bleed.

Assignment of Exhibit Space
ISPE assigns space on a two-tiered system: A) Point system: 1-point for each year participated as an exhibitor with ISPE, and 1-point for each space taken, and B) First-come, first-served. ISPE reserves the right to decline any application or prohibit an exhibit based on the criteria established for the meeting.

Badges
Each exhibit space includes 1-complimentary registration badge. This badge will allow entrance to all meeting sessions, the evening Welcome Reception, the evening social event, and all coffee breaks and lunches. BADGES ARE NOT TRANSFERABLE. Additional badges for representatives will be provided at a discounted registration rate.

Booth Rental Includes

• 3 meters x 3 meters with back drape
• Listing in final programme.
• One (1) complimentary exhibitor badges for company personnel. Additional personnel may register at a discounted rate.

Decorating/Booth Equipment
Names, addresses, and telephone/fax numbers of exhibitors will be sent to ISPE's decorating firm. The firm will mail decorating, drayage, electrical and shipping information directly to the exhibitor.

Hotel Reservations
ISPE has reserved a block of rooms at a special meeting rate at several hotels within a short walk of the Convention Center. Exhibitors assume all responsibility for arranging and paying for their housing accommodations. Hotel reservations must be made directly with the hotels.

Information will be posted on the ISPE website; www.pharmacoepi.org. Please make your hotel reservations by 23 July to guarantee the discounted rate and availability of rooms. When making the reservation, please state that you are attending the International Conference on Pharmacoepidemiology or ISPE to ensure you receive the special discounted rates! Persons with disabilities should inform the hotel of any special services required.

Shipping Information
Complete shipping information will be included in your exhibitor service kit

Sound
Loud speakers, tape recorders, sound movies, etc. that interfere with adjoining exhibitors are not permitted.

Sponsorship Opportunities
Please visit the 2004 Annual Meeting section on the ISPE website, www.pharmacoepi.org, or contact Mark Epstein, ISPE Executive Director, at +1-301-718-6500, for more information about available opportunities.

NOTE:
Our experience has shown that often the person(s) who are staffing a booth and the person(s) who did the coordinating for the booth are not one and the same. Please ensure that whomever is on site is aware of all the services that have been ordered (i.e.; phone & data lines, electrical etc.) and has copies of all orders placed.

1. Assignment of Space: ISPE will determine exhibitor space assignment. Once space is approved, an exhibit can only be moved with the mutual consent of ISPE and the specified exhibitor. Exhibitors will be given directions for installing and dismantling exhibits. All displays must be set up at least one-hour prior (i.e., 0730) to the official opening of the meeting at 0830, Monday, 23 August 2004. Space not set up by that time may be reassigned by ISPE.

2. Payment: Payment in full is required with a completed application for exhibit space. A completed form and payment must be received by 9 July to ensure inclusion in the final programme. Exhibitors are responsible for special equipment and services.

3. Cancellations: Cancellations in writing received by ISPE on or before 9 July 2004 will receive the entire exhibitor fee less a $300.00(US) processing fee. No refunds will be made after 9 July.

4. Care of Exhibit Space: Exhibitors must maintain and keep their exhibit space and the contracted space in good order, at their expense.

5. Insurance: In all cases, exhibitors must insure their goods at their own expense.

6. Protection of Exhibit Space: Nothing shall be posted, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the hotel without the permission of ISPE and a representative of the hotel. Packing, unpacking, and assembly or exhibits shall be done in designated areas and conform to instructions of ISPE or hotel representatives.

7. Default Occupancy: An exhibitor who fails to occupy contracted space is not relieved of the obligation to pay for such space at the full rental price, and ISPE shall have the right to use that space.

8. Use of Space: Exhibits will be permitted in the official exhibit area established by ISPE. Exhibitors shall not distribute printed matter, samples, or souvenirs, except from rented space. There shall be no sales of any kind, for neither cash or credit, for immediate or future delivery, nor shall there be any order taking.

9. Cancellation or Relocation of Meeting: If cancellation or relocation of meeting is due to circumstances within ISPE's control, ISPE's liability will be limited to a refund of fees to the exhibitor. If ISPE has no control over the cancellation or relocation, ISPE will have no liability of any kind, but may at its discretion, refund any fees paid by the exhibitor.

10. Liability: ISPE does not assume any responsibility for the protection or safety of the exhibitor, its official, agents, or employees. ISPE does not assume any responsibility for the protection of property of the exhibitor or their representatives, or of the property used in connection with the exhibit, from theft, damage, or destruction. Small or easily portable articles shall be properly secured or removed after exhibit hours and placed in safekeeping by the exhibitor. The exhibitor agrees to hold ISPE from all such claims and claims of liability of any kind arising from the activities of the exhibitors, its representatives, or from the display or use of property of the exhibitor. ISPE shall not be liable for the exhibitor for failure to provide space to an exhibitor if non-delivery is due to destruction to the building or the exhibit space.

11. Violation of Condition: The following actions shall constitute a violation of "Conditions of the Exhibitor Agreement": 1) violation of any municipal, state, or national laws, rules, or regulations, including safety codes; and 2) failure to follow procedures prescribed in Sections 1-10.

12. Distribution of Printed Material: Distribution of materials by exhibitors or their agents is limited to the area rented by the exhibitor. Flyers or other printed material may NOT be delivered to hotel rooms of ISPE registrants without advance permission from the Hotel. Any costs for such authorized distribution shall be the sole responsibility of the exhibitor. Other than the above, advertising circulars, brochures, etc. may only be distributed from exhibit booths, and may not be placed in any meeting room or in the ISPE registration area.

13. Exhibitor Seminars, Lectures, Food Functions, Etc: As a condition of receiving exhibit space, the Exhibitor agrees not to conduct sponsor, or promote any general seminars, lectures, or clinics in the same geographical area (within a radius of 50 miles, 80.5 km ) for a period of three days prior to or following the annual meeting.

14. Food or Beverage in Exhibitor Booths: No food, beverages or tobacco products of any type may be sold or distributed from an exhibitor booth.

15. Price List: Advertisements, exhibit materials or promotion may include prices, but shall not make price comparisons with competitive products.

16. Removal of Exhibits by ISPE: ISPE has the right to prohibit, bar, prevent and remove any exhibit or proposed exhibit, or any part or portion thereof, which in the judgment of ISPE is unsuitable or inappropriate for the exhibition. Such right shall extend to, but shall not be limited to, all equipment, materials, displays, installations or other items or things consisting of, part of, or used or distributed in connection with such exhibit. Specific punitive actions may be taken against companies that are determined by ISPE to have violated any provision of these rules and regulations. If an exhibitor's display is not erected by 1700 on 22 August 2004, ISPE will authorize the official contractor to install the display in order that the empty containers can be removed from the exhibit area for storage. The exhibitor will be responsible for any changes resulting from this action.

17. Selling of Products or Services: All transactions must be conducted in a manner consistent with the professional nature of the exhibits.

18. Violation of Condition: The following actions shall constitute a violation of "Conditions of the Exhibitor Agreement": 1) violation of any municipal, provincial, state, or national laws, rules, or regulations, including safety codes; and 2) failure to follow procedures prescribed in Sections 1-18.
19. Acceptance of Exhibit Contracts: ISPE may refuse space to any company or individual whose products or services, in the judgment of ISPE, do not further the educational and/or scientific purposes of the annual meeting.

Sponsor Levels*:

Platinum Level Gold level Silver level Bronze level

$10,000 $5,000 $2,500 <$2,500

Benefits* include:

• Acknowledgement in opening remarks
• Listing in the programme & on ISPE website
• High profile signage
• Sponsor ribbons
• Complimentary meeting registrations, booth space and programme ad
        *Benefits vary by level of sponsorship