The mission of the Scholarship Committee is to review and award scholarships and waiver of fees for qualifying individuals based upon agreed criteria and subject to available funds.
A limited number of scholarships (expense reimbursements) are customarily available to assist with attendance at the ICPE. Scholarships may be used for registration, lodging, and travel to the conference. Researchers from developing countries, those in genuine financial need, and students who otherwise would be unable to attend ICPE are invited to submit an application form.
The Scholarship Committee is responsible for the review of applications and allocation of funds. The Committee seeks to assist as many students and others in need as possible, but available funds are limited. This means applicants may not receive the full amount requested.
Applications are judged on the following criteria:
- Student status: (active and registered part- or full-time in a program)
- Geographic location: priority will be given to participants from developing countries vs. North American and western Europe, depending on need.
- Submission of abstract, acceptance of abstract for presentation, and score
- The amount of the request
- The applicant’s history of being funded previously; consideration is given to applicants who have not received an ISPE scholarship
- Elected leadership position on the ISPE Student Council.
The applicant will confirm acceptance of the scholarship as soon as possible after notification with the ISPE office. ISPE will reimburse recipients for approved expenses on receipt of appropriate documentation after the ICPE.
The general principles for disbursement of Scholarship funds are as follows:
- A self-explanatory scholarship application form is available from the ISPE Office by the time of the call for abstracts for the meeting.
- The closure date for receipt of scholarship applications is approximately one month after the closure date for receipt of abstracts for the meeting.
- All scholarships awarded include the cost of a concessional/student registration fee (e.g. US$356 in 2013). All Scholarship awardees are invited to enroll for ICPE educational sessions without additional payment.
- Once mean scoring for scholarship-applicant abstracts is finalized, the following principles are followed for disbursement of budgeted Scholarships funds (Total scholarships in 2013: US$75,000):
- A Scholarship offer to cover registration fees only is made to applicants supported in the previous three years.
- A Scholarship offer to cover registration fees only is made to applicants who did not submit an abstract.
- Applicants who submit an abstract which is ranked with a score >5.1* receive a Scholarship offer which covers registration fees.
- Applicants who submit an abstract which is ranked with a score >3.5 receive the award of the lower of their request or US$750*
- Applicants who submit an abstract which is ranked with a score <3.5 receive the award of the lower of their request or US$1,500*
- If the elected Student Council leader applies for a scholarship, the figure of US$1,000 (inclusive of concessional registration fee) is offered if the individual concerned does not qualify for an award under para 4e.
- Applicants who submit an accepted abstract scoring better than 5.1*, who are resident in countries whose gross annual average income was below the US$9,385 mark (as per the UN Human Development Report 2005 rankings) are awarded the amount they request (inclusive of registration fee).
* Cut-off scores in elements 4c, 4d, 4e and 4f will be adjusted suitably so that budgeted funds are fully expended.
Once all scholarship applications have been received, and all abstract scores have been assigned, a financial model is created for consideration by the Scholarship Committee to confirm the continuing reasonableness of the assigned concessional component.
The committee meets once per year by internet communication and by teleconference immediately prior to the mid-year scientific meeting. There is a critical time-window for these formal communications which is determined by the cut-off date for scholarship applications and completion dates of the author/institution-anonymous abstract reviews relative to the date of the mid-year meeting where scholarship offers must be confirmed.